An HVAC technician repairing an outdoor air conditioning unit on a roof.

AI receptionist · HVAC

AI answering service for HVAC companies

The HVAC answering service that books the job: an AI receptionist for HVAC companies that answers every call, day or night, and flags real no-heat and no-cool emergencies to the on-call tech. Built for how your company runs, and done for you.

See how it works (9 min)Meet your Receptionist

Example

Booked a tune-upSpring check · Saturday 9–11 am6:48 am

Flagged an emergencyNo heat · flagged to the on-call tech11:15 pm

Booked a no-heat callFurnace out · first job tomorrow, 8–10 am9:42 pm

Today at an HVAC company.

Where the phones leak now, the way owners put it.

“No-heat calls come in after we've closed.”
Real emergencies need the on-call tech now. Everything else needs booking for the morning, not voicemail.
“Voicemail doesn't book anything.”
A caller who gets a beep and a hope often rings the next company on the list, and the job goes with them.

Your HVAC answering service: meet your Receptionist.

Answers every call, day or night, and books the job. Flags real emergencies to the on-call tech.

Most hired

Receptionist

Calls and bookings

Answers every call and books the job · instead of an answering service

What this job costs today

~$66k/yr a full-time customer service rep, wages and benefits

BLS, 2025

Your Receptionist:

Their goalEvery call answered

Call, 7:58 amAseado Home Services named theirs Remy · demo company

Caller Water's coming through my kitchen ceiling!

Remy Sorry, Tom, let's stop it first. Turn off the main water valve, usually where the line comes into the house. Is any water near lights or outlets?

Caller No. OK, it's off.

Remy Good. What's the address?

Caller 14 Oak Street, Hilliard.

Remy Luis can be there between 10 and 12 today. I'll text you to confirm.

Booked · today 10–12

Answers every call: Day or night, and books the job into the software you already run where it allows it.
Flags real emergencies: No-heat and no-cool emergencies go to the on-call tech. We set with you which calls count.
Asks you first: Anything that costs money, commits a crew or changes a price comes to you first, on your phone. You approve it, or you don't.

The work shown is from Aseado Home Services, our demo company.

Today, and with your AI employee.

See who does the job now, what it costs, where it falls short, and what changes when an AI employee takes it over.

A hand reaching for the handset of an office desk phone.

The old way

A receptionist on the phones, or an answering service

What it costs: ~$66k/yr; a full-time customer service rep, wages and benefits · BLS, 2025
Or: $250–1,725/mo; an answering service, by the minute · Ruby list prices, 2026

Only 52% of calls to home service businesses reach a person. Invoca, 2026 (70M+ calls)
82% of callers will call a competitor if you don't answer. CallRail, 2025

With your AI employee

Receptionist

What it costs
Their goal: Every call answered

Answers every call, day or night, books it into your job software and flags emergencies to the on-call tech.
Trained on your price book, your rules and the way you talk to customers.
Asks you before anything that costs money.

Today's costs are typical US figures, not our prices. Sources in small print. Our pricing depends on the crew we build for you.

Works with the software you already use.

Your AI crew works in the software you already run where it allows it, or we set you up with ours, or a mix of both. We check yours on your assessment call. Either way it's done for you, so there's nothing for your team to set up.

ServiceTitan
Housecall Pro
Jobber
FieldEdge
QuickBooks

Our guarantee

If they miss their goal, you don't pay.

Every AI employee is hired to hit one goal, like answering every call. We agree it with you before they start, and you can watch it live. If they miss it in a month, you don't pay for them that month.

Every call answered
Every quote followed up
Every overdue invoice chased

Your Aseado OS and first AI employee are live within 30 days, or your setup fee is refunded.

Questions owners ask.

Not here? Email jonas@aseadosolutions.com or ask us on the call.

Can an AI receptionist replace our HVAC answering service?

It does the work of one: it answers every call, day or night, books the job and flags real no-heat and no-cool emergencies to the on-call tech. Anything that costs money or commits a crew comes to you first.

What happens on a real no-heat emergency?

It flags real emergencies to the on-call tech. We agree with you which calls count as an emergency before it starts. Everything else, it answers and books the job.

Will it work with ServiceTitan?

Do we have to set anything up?

No. It is done for you: we learn how your company runs, build your Aseado OS and your AI receptionist, and keep training it. There is nothing for your team to configure.

How long until it is live?

Your Aseado OS and first AI employee are live within 30 days of starting, or your setup fee is refunded. We go through that on your assessment call.

What if it misses its goal?

Your AI receptionist is hired to hit one goal, every call answered, and you can watch it live. If it misses in a month, you don't pay for it that month. Anything that costs money or commits a crew comes to you first.

What does it cost, and is there a minimum term?

It depends on which AI employees we build for you and what each one does, so there is no price list. There's a three-month minimum; after that, you can let any AI employee go with 30 days' notice.

Your job here.Every AI employee we build is custom. Tell us the job that eats your week, and we'll build the hire for it.Tell us on a call

See every role AI employees for HVAC companies Missed call text back

AI answering service for HVAC companies

Today at an HVAC company.

Your HVAC answering service: meet your Receptionist.

Receptionist

Today, and with your AI employee.

Works with the software you already use.

If they miss their goal, you don't pay.

Questions owners ask.

Watch how your AI crew works.